A business gathering allows coworkers to work together on important issues. Most often there is a facilitator who facilitates the meeting. They can be scheduled to discuss urgent issues that can’t be solved by email or chat or to discuss long-term strategies for the project, division, or organization.

A good meeting starts with an organized agenda and well-prepared attendees. In addition to defining what you want to achieve of each item on the agenda, it’s beneficial to determine who is responsible and a deadline for completion. This ensures that the goal of the meeting is accomplished.

Limiting the number of attendees is essential, particularly when the meeting has limitations on time or requires specific input from a few people. A large number of participants can result in unproductive discussions, and unneeded work. Jeff Bezos, the CEO of Amazon once stated that meetings should not include more people than two pizzas.

During the actual meeting, it’s important to ensure active participation and open discussion. It is also essential to solicit the help of a notetaker to document the most important ideas, decisions and actions items to be later distributed. The notetaker must be sure to credit contributions and comments to the appropriate participants in order that any disagreements can be resolved quickly.

A great meeting wraps up by resuming the key learnings, outlining the remaining tasks, and confirming next steps. It’s also beneficial to give a final chance for questions and clarifications. The organizer is able to thank everyone for their contributions and reaffirm the importance of collaboration and effective communication.

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